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When is a Special Event Permit required?
A special event is defined as an event which requires pre-approval and advisement from City staff, for a preplanned activity, sponsored by an individual, group, and/or organization proposed to be held in the City of Sherwood within the public right-of-way, or on city-owned property. Special events are events which will impact public property, normal vehicle and pedestrian traffic, and/or the safety of citizens and visitors, thus needing the services of the City. Specific activities requiring a Special Event Permit include but are not limited to: fairs, carnivals, circuses, concerts, walks or runs, bike races, parades/marches, festivals, celebrations, tours, shows, sales, festivals, ceremonies, rallies, processions or mass gatherings, etc. A Special Event may also involve selling, advertising, and/or promoting.
A Special Event Permit is required for use (or impact) of the City public right-of-way for all events that meet requirements except a neighborhood block party, which instead is authorized by a Sherwood Block Party Street Closure Permit.
Requirements
If your event/activity is one of the following it will likely require a special event permit:
- Anytime an event, party or activity expects to draw 100 people or more, in the public right-of-way (park, street etc.)
- Anytime an event is held on private property and the event affects or impacts the City, surrounding public or private property, or which may involve an improper use of the property under the City ordinances such as zoning restrictions, noise restrictions, temporary portable sign permits etc.
- Outdoor concert, performance and entertainment, public or semi-public, dance, or recreation event
- Circuses, carnivals, fairs, and festivals
- Farmer’s markets and swap meets
- Athletic event including walks, runs, bicycle and vehicle races (sport tournaments do not need a special event permit). These events should refer to the Special Athletic Resource Guide.
- Organized/sponsored vehicle and boat shows
- Sales event outside the normal sales area of a business, such as a sidewalk and parking lot sales and other special promotions
- Fireworks display
- Street fair, craft show on a residential or commercial right-of-way which is likely to obstruct, delay or interfere with normal flow of pedestrian or vehicular traffic
- Outdoor amplified music
- Parades/marches, rallies, processions or mass gatherings
- Sale of consumption of alcoholic beverages
For more information regarding the special event permitting process, please contact:
Mary Weggeland
Special Events Coordinator
City of Sherwood
(503) 625-4207
weggelandm@sherwoodoregon.gov
