Special Event Permit

The City of Sherwood values events which bring people together through the celebration of the arts, sports, history, commerce, health and more. As a means of encouraging these gatherings, the City makes its streets and public right-of-way available to civic, private and community groups to organize and sponsor activities that enhance Sherwood.

To promote the success of events held on City property and within the City’s right-of-way, and to ensure the safety of event participants and spectators, a Sherwood Special Event Permit has been established. A Special Event Permit is required for events that impact or use the City public right-of-way or property (i. e. streets, parks, etc.). Most events that exceed 100 participants require a Special Event Permit.

A Special Event Permit is required for use (or impact) of the City public right-of-way for all events that meet requirements except a neighborhood block party, which instead is authorized by a Sherwood Block Party Street Closure Permit located in the Resources Box.

What is a Special Event?
An event (public or private), entertainment, amusement or assembly of persons which would attract 100 or more persons and creates a significant public impact to the City of Sherwood.

How much is the Special Event Permit fee ?
On June 7, 2011 the 2011-2012 Fiscal Year Budget was adopted. The 2011-2012 fee schedule includes the Special Event Permit Application fee that will apply to all events held on or after July 1, 2011.

Special Event Permit Application Fee                            Resident* Non-Resident
Non-Profit Fee $75 $125
For-Profit Fee $150 $200

 

 

 

*Please refer to the Special Event Permit Resource Guide for resident definition

Permit Requirements
Special events require a permit issued by the City of Sherwood Community Services Department. Please complete the requirements listed below at least 45 days in advance of your event. All documents must be received at least fourteen (14) days prior to the special event. Associated documents are located in the Resources Box.

  1. Review the Special Event Resource Guide
  2. Review the Special Event Athletic Guide if applicable
  3. Complete a Special Event Permit Application
  4. Obtain a Certificate of Insurance from your insurer. Details are listed in the Special Event Resource Guide and Application
  5. Submit completed application, additional permits, licenses and requests, the Special Event Permit fee and Certificate of Insurance 

Additional Permit Requirements That May Apply
Depending on your event details, you may be required to apply for additional permits, licenses and requests in order to receive your Special Event Permit.

City of Sherwood  Additional Permits, Licenses and Requests That May Apply

  • Facility Use Agreement for Sherwood School District gyms, fields and tracks
  • Park/Shelter Reservation Form
  • Old Town Monument and Robin Hood Theater Request Forms
  • Noise Ordinance Variance Permit - If your event is requesting amplified sound during "night hours", this permit is required
  • Oregon Liquor Control Commisssion (OLCC) Temporary Sales License (TSL) Permit - If alcohol use is panned in the public right-of-way for any event, submit all permits with your application. The City of Sherwood (local government as stated on the application) will process the first portion and then contact you to take the City approved application to OLCC (503) 872-5000

Other Agency Additional Permits That May Apply

  • TVF&R Tent and Canopy Permit - Tents in excess of 200 square feet and canopies in excess of 400 square feet require a permit. For more information call  (503) 612-7000
  • Washington County Temporary Road Closure Permit - for closure of any county road associated with an event. For more information call (503) 846-7895
  • Washington County Temporary Restaurant License & Food Handler Certificate - for any food service establishment which operates at the same location in conjunction with a fair, carnival or similar public event. For more information call (503) 846-7222 or visit www.co.washington.or.us

Submit the Special Event Application to:

City of Sherwood Community Services Department
Jennifer Ortiz
Event Coordinator
22560 SW Pine Street
Sherwood, Oregon 97140
Phone (503) 625-4251
FAX (503) 625-4254