Special Event Permits

Altered Art

The City of Sherwood values events which bring people together through the celebration of the arts, sports, history, commerce, health and more. As a means of encouraging these gatherings, the City makes its streets and public right-of-way available to civic, private, and community groups to organize and sponsor activities that enhance Sherwood.

Submit completed application, the Special Event Permit fee, and Certificate of Insurance to the address below.  Please note that depending on your event details, you may be required to apply for additional permits, licenses and requests in order for your Special Event Permit to be approved.

Submit completed applications to:

City of Sherwood
Attn: Mary Weggeland
22689 SW Pine Street
Sherwood, Oregon 97140
weggelandm@sherwoodoregon.gov

Submit completed application, the Special Event Permit fee, and Certificate of Insurance to the address below.  Please note that depending on your event details, you may be required to apply for additional permits, licenses and requests in order for your Special Event Permit to be approved.

Submit completed applications to:

Where can I obtain event insurance?

The certificate can be obtained through your insurance agent or TheEventHelper.com is a great resource.  TheEventHelper offers fully automated and intuitive online event insurance.

How much is event insurance going to cost?

It is hard to tell.  Policy prices change argent-to-agent and event-to-event.  We encourage you to shop around with your agent and TheEventHelper.com

Who needs to be added as the “Certificate Holder?”

A special event is defined as an event which requires pre-approval and advisement from City staff, for a preplanned activity, sponsored by an individual, group, and/or organization proposed to be held in the City of Sherwood within the public right-of-way, or on city-owned property. Special events are events which will impact public property, normal vehicle and pedestrian traffic, and/or the safety of citizens and visitors, thus needing the services of the City.

If the event requires use of a City facility or additional City permits, the event organizer is expected to also pay the appropriate fees and charges as they apply to that permit/facility.

The completed Special Event Permit Application and fee must be submitted to the City of Sherwood at least 45 days prior to the event. All documents MUST be received at least fourteen (14) days prior to the special event.

Special Event Permit applications are reviewed and approved, approved with conditions, or denied by the City of Sherwood Police, Public Works, Planning and Community Services Departments and Risk Management. Once the application is approved, the event coordinator will receive a letter of approval and a Special Event Permit which must be displayed in a conspicuous place.

If you are planning to send a message with portable or temporary signs within the City of Sherwood, know the rules.   Below is a quick synopsis of the rules with more detail towards the bottom of the page. You can open and print the Sign Brochure (linked at the bottom of the page) or contact the Planning Department at 503.925.2308 between the hours of 8 AM and 5 PM, Monday through Friday to make sure your signs are placed properly.

To increase the likelihood of permit approval, reduce the risk of liability of the event organizer and City, and to promote a lawful, safe and successful event, event organizers must address and adhere to the following (presented in alphabetical order).

Please note that the following guidelines and conditions may not all apply to some events.

For more information and assistance please contact the Special Event Coordinator: Mary Weggeland